The Academic Policy and Planning Committee (AP&P) provides recommendations through
the Academic Senate to the District Board of Trustees regarding courses and instructional
programs. AP&P is the vehicle through which curriculum development takes place and
is one of four standing committees established in accordance with the Report of the
Committee on Committees of 1968 as approved by the Academic Senate.
The committee's functions are in accordance with the abovementioned report. Briefly,
its area of concern is: curricula, proposed changes and revisions, academic standards,
future curriculum planning, the coordination and organization of instructional planning
and practices as they relate to the teaching faculty. The AP&P Committee at Allan
Hancock College assists in the development of educational programs and courses in
accordance with the philosophy, policies, and objectives of the college.
1. MEMBERSHIP: The AP&P Committee consists of faculty members representing each instructional
division including counseling, and a student representative from the Associated Student
Body Government. Of the faculty members presently serving on the committee, one is
elected as the Committee Chairperson. The membership shall be constituted as follows:
a. Voting Members - There shall be a member from each instructional department; one
member from counseling; one member representing faculty from the Learning Assistance
Program, the Learning Resource Center, the college nurse, and one student member,
who shall be the ASBG Commissioner of Curriculum.
b. Non-Voting Members - The vice president, academic affairs, shall be ex-officio
without vote; the articulation officer shall be ex-officio without a vote (unless
such member sits as the department representative from the counseling department);
one member from the admissions and records office; one member from non-credit community
education and programs; the curriculum specialist
c. Eligibility - Faculty voting members shall be duly elected or appointed by the
departments according to each department's procedures. All full-time faculty members
of departments and counseling are eligible.
2. TERM OF OFFICE: The term of office for faculty shall be for two years except where
the incumbent is elected chairperson when it will then be extended to cover his/her
tenure. The tenure of office for the student member shall be one year. The purpose
of a two-year term is to have only one-half of the membership change each year, having
no more than one-half of the members in their first term. Since the chairperson may
cast deciding votes, additional representation by his/her department is not required,
and the tenure of his/her replacement may be adjusted to one year or three years as
required to maintain the following scheduled elections:
Applied Social Sciences
Life and Physical Sciences
Kinesiology, Recreation & Athletics
Languages and Communication
Miscellaneous: - Learning Assistance Program, or Learning Resource Center or College
Nurse Social & Behavioral Sciences
3. TIME OF ELECTION: Election shall be held on or before April 1. Department chairpersons
are requested to notify the secretary upon election of the committee member.
4. CONDUCT OF BUSINESS AND VOTING: Business shall be conducted according to Brown
Act Rules and Roberts Rules of Order. Roberts Rules of Order will be in effect except
where these rules are suspended by unanimous consent. Where irregularities do occur,
proceedings shall be considered valid in the absence of timely objection. The chairperson
shall rule on all matters, but such rulings may be appealed to the committee as a
Motions shall be decided by the majority of members present, and votes will be taken
on course proposals in executive session and recorded.
5. MEETINGS AND MINUTES: Meetings are scheduled on Thursday afternoons.
Minutes will be taken of all full committee meetings and will be published.
6. CHAIRPERSON: The election of the chair for the committee shall be in accordance
with Section 3.7 of the Academic Senate Elections Code. The chairperson shall be elected
on or before April I for the following term. Any presently serving voting member shall
be eligible. Nominations shall be from the floor and voting shall be by secret ballot.
In the event no current faculty member of the committee is willing to chair, the current
chairperson of the committee shall so advise the Senate Executive Committee. The Senate
Executive Committee shall then direct the Senate Elections Committee to obtain nominations
and conduct the election of the chair in accordance with Section 7 of the Academic
Senate Elections Code. The term of office shall be two years. In addition to presiding
over meetings, the chairperson may appoint ad hoc committees to study, investigate
and report on any subject within the committee's purview.
a. Subcommittee reports may be written or given orally. If a report is given orally,
the secretary will verify with the originator that the transcribed minutes are complete
b. Ad hoc reports may be prepared and submitted to the Academic Senate and Board of
Trustees in accordance the standard college practice.
c. Any member or members may submit a minority report.
d. The chairperson will prepare and submit reports summarizing in narrative form the
committee's curriculum recommendations and recommendations concerning policies and
procedures relating to curriculum (fall and spring as necessary as but not less than
at the end of the fall semester and the end of the spring semester). The reports will
be forwarded to the Academic Senate Executive Committee for review and approval. When
approved, the reports will be directed to the superintendent/president for submission
to the board of trustees for adoption.
8. CURRICULUM PROPOSALS: For information regarding the development of new curriculum
and modification of existing curriculum, instructors should refer to the Curriculum
Development Handbook. This handbook is available from the office of Academic Affairs
or from the AP&P Group on myHancock.
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