The purpose of this elections code is to establish standardized procedures for the
conduct of faculty elections. In matters of discretion or circumstances not covered
by these rules, it is the intent that all election procedures shall be as open, fair,
and democratic as possible.
1. The ACADEMIC SENATE holds ultimate responsibility for the conduct of all elections
involving faculty, including Department Chairs, Senate Executive Committee members,
Sabbatical Leave Committee, State Senate Representative, and other elections as necessary.
2. The ACADEMIC SENATE recognizes that the office of DEPARTMENT CHAIR is an administrative
position and that department chairs are responsible to the SUPERINTENDENT/PRESIDENT
OR DESIGNEE, OF THE COLLEGE in the performance of their administrative duties.
3. The PRESIDENT OF THE SENATE, acting under the authority of the senate, is responsible
for the timely and proper conduct of elections.
4. The SENATE EXECUTIVE COMMITTEE shall appoint two persons to serve as the SENATE
5. The SENATE ELECTIONS COMMITTEE shall conduct the actual elections, as directed
by and under the supervision of the president of the senate.
6. The ADMINISTRATION of the college is requested to include this Elections Code in
the annual edition of the Faculty Resource Guide.
7. Individual senate committees (e.g. AP&P) shall conduct their own elections for
their committee chairperson, as directed by and under the supervision of the president
of the senate. Term of office for senate committees shall be two years unless determined
1. Eligible voters shall be full-time faculty.
2. ABSENT FACULTY MEMBERS: Ballots shall be sent to the campus mail box of instructors
on medical, pregnancy, or sabbatical leave, or to their home address, if requested.
Such individuals shall have the right to participate in faculty elections. Such rights
are not extended to persons on full leave of absence.
3. The chairperson of the Senate Elections Committee shall maintain a current LIST
OF ELIGIBLE VOTERS. The list shall be periodically reviewed and approved by the president
of the senate.
Recording of Election Results
1. The chairperson of the Senate Elections Committee shall maintain a permanent FACULTY
ELECTIONS LOGBOOK. The results of all elections shall be immediately recorded in the
logbook. The logbook shall be retained as a permanent record of election results.
Information to be recorded shall include all of the following, plus any additional
information considered relevant:
Identification of election held
Date of the election
Names of all candidates
Number of votes received by each candidate
Length of term
Person notified of results (i.e., college superintendent/president, senate president)
Signature of the person who conducted the election
2. Information contained in the election logbook shall be open for review and inspection
by any faculty member.
Procedures for Election of Department Chairperson
1. Policy - Each department of the college shall have the choice between electing
its department chair, subject to the approval of the superintendent/president and
appointment by the board of trustees, or requesting that the administration appoint
a department chair, or having the superintendent/president appoint the chair in the
event the department is unable to elect one.
a. All elections for department chairperson shall be conducted by the Senate Elections
Committee and in the presence of a member of the Senate Elections Committee. No member
of the Senate Elections Committee shall conduct an election for his/her own department.
b. A two-thirds quorum of eligible department faculty shall be required for department
chair elections. All department chair elections shall be by secret ballot only. A
simple majority of those voting will determine the result.
c. All department members shall receive notice of the election at least two weeks
in advance of the election.
d. No later than December 15 of the year of expiration of the term of office of the
current department chair, each department should have completed the following:
i. Choose between election and appointment of department chair.
ii. Determine by majority vote whether the new chair shall serve for two or three
e. In the event the department chooses appointment, the Senate Elections Committee
chairperson shall immediately notify the college superintendent/president of the selection
of the appointment option and whether the term shall be for two or three years.
f. Signed absentee ballots or proxies will be accepted. A person teaching in more
than one department shall vote only in that department in which the majority of the
teaching load occurs.
g. Should a tie vote occur, a second vote shall be taken immediately. If the second
vote also ends in a tie, then another vote shall be taken a week later. If that vote
is still a tie, another vote shall be taken immediately. If a tie vote still results,
then the circumstances shall be communicated to the college superintendent/president
who shall resolve the situation.
h. Should a vacancy occur during the summer, the superintendent/president shall appoint
a department chair to serve during the fall semester. The Senate Elections Committee
shall conduct an election for replacement during the fall semester with the term to
be determined at the time of election.
Procedures for the Conduct of Faculty-Wide Elections
1. Nomination forms and ballots shall be distributed to each eligible voter by name
via the campus mail system. Nomination forms and ballots shall instruct eligible voters
to return their forms/ballots to the chairperson of the Senate Elections Committee.
Ample time shall be provided for voters to comply, giving due regard that some voters
may be located at the Vandenberg AFB Center and the Lompoc Valley Center, or mailing
ballots from home if on leave.
2. Voting shall be by secret ballot. Ballots shall be returned within an envelope
containing the faculty member's name. Ballots will be removed and the envelopes stored
for future reference. Ballots will then be counted.
3. Nomination and ballot forms shall provide full and complete information concerning
the office for which the election is to be held, including all of the following:
office to be elected
person to be replaced
continuing members of the committee, if any
length of the term
4. Candidates may nominate themselves.
5. Nomination forms shall not be accepted by the Senate Elections Committee unless
signed by the
nominee, thus signifying acceptance of the nomination.
6. Nominations and acceptances may be made orally.
7. If the number of candidates for a committee or position is equal to the number
of openings or positions, then the election shall nevertheless be conducted, using
a YES or NO type response on the ballot. A majority affirmative vote shall be required
to be elected.
8. When several persons have been elected to fill an equal number of committee positions
having unequal lengths of term, then that person receiving the greater number of votes
shall choose the length of term, and so on.
9. The SENATE ELECTIONS COMMITTEE shall not distribute additional ballots to any person
who claims to have lost, misplaced, or failed to receive their ballot. Spoiled ballots
may be exchanged. If sufficient irregularities are deemed to have existed, then either
the SENATE or SENATE EXECUTIVE COMMITTEE may invalidate the election and direct the
SENATE ELECTIONS COMMITTEE to conduct the election again.
10. No information concerning the number of votes cast for various candidates shall
be released to any person, including members of the Senate Executive Committee, until
the election is over and all ballots counted.
11. The chairperson of the SENATE ELECTIONS COMMITTEE shall immediately inform only
the senate president of election results. The senate president will make a general
announcement of the election results.
12. Election of Senate Executive Committee members and Sabbatical Leave Committee
members shall be completed no later than April 1st of the spring semester.
Academic Senate Committees
Procedures for Staffing Senate Committees
The following procedures apply to all standing committees unless otherwise stated
in the Faculty Resource Guide.
1. Early in the fall semester the president of the senate will make known to the faculty
which committees have vacancies and solicit volunteers.
2. Committee members are appointed by the Senate Executive Committee.
3. Length of appointment is for two years with possibility of reappointment.
4. Committee chair elected by committee members for a one year term with possibility
5. Unless otherwise specified, committee will have a minimum of three members.
6. Chairs and members of ad hoc committees will be appointed by the Senate Executive
7. Members of the Senate Executive shall be tenured faculty or tenure-track faculty.
Top of Page