Grant Application/Proposal Writing

Grant Application Process

  • Looking for funding for an idea or project? Submit a Request for Funding Search form to the Office Service Technician in the office of Institutional Grants (IG).
  • Have an idea you’d like to develop? Prepare a Concept Paper.
  • Already have a funding source? Send guidelines to the Institutional Grants (IG) Office Service Technician.

Steps to Apply for a Grant

  1. Initial Intent.  Notify Institutional Grants and your Dean/Director of your interest in developing a grant proposal, and work with IG staff to fill out a New Initiative Summary form or a Notice of Intent to Apply (NIA) form. IG will oversee routing for administrative approval. Administrative signatures indicate that they provided input and concur with the initial proposal concept.  
  2. Prepare a Grant Proposal:
    A)  In conjunction with IG, write the proposal. Most proposals include the following sections:
  • a statement of need or problem
  • a project description and timetable
  • a budget and a budget justification
  • organizational information and qualifications of the project personnel
  • a sustainability plan
  • an evaluation plan
  • and a plan to disseminate the results 

    B)  Work closely with the Institutional Grants office to establish a timetable for preparing the proposal narrative, budget and related documents. IG will also work with you to ensure that the proposal meets agency guidelines and that the budget is developed in compliance with district policies and grants administration regulations. If matching funds are required, appropriate resources will need to be requested and approved on the Pre-Award Request for Cost Sharing form.

    C) Secure internal approval of the final proposal. 

    See Resources for assistance with proposal writing and links to proposal writing tutorials.
  1. Application Approval. When the proposal and proposed budget are ready for final review, IG will distribute an email to appropriate administrators alerting them that the proposal and budget are ready for approval and final signatures. Attached to the email are a project abstract, the work plan, and the budget. A hard copy file that includes agency forms, if applicable, is prepared for signatures, covered by a Grant Application Approval Form(GAAF) that includes a final budget summary. In some cases, the proposal will be submitted electronically and agency forms will not be signed. The package is then routed for final signatures. A full week is needed for this final review and approval.  

  2. IG submits application to funding agency and prepares an information item for the next Board of Trustees meeting.


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Last Modified Feb 8, 2017