Probation and Dismissal

Student studyingBeing on academic/progress probation can postpone reaching your academic goal.  Counselors are committed to provide you with all the necessary tools and information to get back on track.  The more you know about the college’s academic standards, what the college expects of you, the easier it will be to create an effective plan. 

This webpage is designed to explain the importance of maintaining good standing and the necessary steps to take to recover from academic/progress probation. Below you will learn about the different levels of probation and the challenges students face while being on probation.  Please take the time to review each section so you fully understand your specific academic standing. 

Notification of Academic Standing

Academic Standing is evaluated at the end of each semester (Summer, Fall, Winter, and Spring).  An email indicating your current academic standing, will be sent at the end of each grade finalization.  You can also view your academic standing by viewing your unofficial transcript, which is located in your myHancock portal.  If you find yourself on probation, you are encouraged to schedule a counseling appointment right away to discuss best practices to bring you back to good standing.   

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Good Standing Academic Probation Progress Probation
Allan Hancock College requires you to meet minimum academic standards. Academic standing is not calculated until you have completed 8 units at AHC.  Good standing is achieved when you meet or exceed a 2.0 cumulative grade point average (GPA) and complete more than 50% of your cumulative attempted units with a letter grade (A, B, C, D, or F) or P (pass). An academic probation status is assigned when you earn below a 2.0 cumulative GPA. A cumulative GPA is calculated with all grades earned at AHC. A progress probation status is assigned when you do not complete more than 50% of your cumulative attempted units with a letter grade (A, B, C, D or F) and P (pass) and earn too many withdrawals (W), incompletes (I), or no pass (NP) notations.  Progress is calculated with all grades earned at AHC.

Levels of Academic Probation

  First Academic Probation - A1

First Academic Probation (A1)

An A1 status results when your cumulative GPA falls below a 2.0.  You are encouraged to schedule an appointment with a counselor right away to analyze past academic performance and determine best practices to bring you back to good standing.  A counselor will ensure a plan is created to outline a clear course path towards your academic goal. 

Need to Know: You will lose priority registration privileges including the California College Promise Grant (formerly known as Board of Governors Fee Waiver- BOG) if you advance to second academic probation.  Most likely, as a financial aid recipient, you were placed on warning and may lose your financial aid eligibility if you do not meet Satisfactory Academic Progress at the end of your subsequent semester.  We also encourage you to attend a Grades Matter Workshop to help you understand your academic standing.  You will learn strategies to get back on track and regain good standing with the college.  

  Second Academic Probation - A2

Second Academic Probation (A2)

An A2 status results when your cumulative GPA falls below a 2.0 for a second semester in a row.  Schedule a counseling appointment right away to analyze past academic performance and determine best practices to bring you back to good standing.  A counselor will ensure a  plan is created to outline a clear course path towards your academic goal.

Need to Know:  At this status, you are restricted to 9 units and have lost priority registration privileges and the California College Promise Grant (formerly known as Board of Governors Fee Waiver- BOG). If you do not demonstrate academic improvement at the end of your third semester, you will be dismissed from the college and be required to sit-out for one semester, including summer if dismissed after spring.

Counselor Tip: If you earn a 2.0 semester GPA or higher in your subsequent semester, you may continue to enroll at AHC without interruption since you demonstrated academic improvement.

  Academic Dismissal- A3

Academic Dismissal (A3)

Unfortunately you have been dismissed from the college.  An A3 status results when your cumulative GPA falls below a 2.0 for a third semester in a row.  You are now required to sit-out for one semester, summer and winter do not count.  If you were already enrolled in the next semester, you will be administratively dropped from all of your classes by the Office of Admissions and Records. 

Need to Know:  After you have sat-out for one semester at AHC, you may reapply for reinstatement for a future semester.  If approved, you will be allowed to take courses under the conditions of your reinstatement contract.  Ensure you have an updated student education plan in DegreeWorks for your current academic goal prior to submitting a reinstatement application and you have attended a Grades Matter Workshop.

  Academic Probation with Progress- A4

Academic Probation with Progress (A4) 

Congratulations, you earned an A4 status!  This means you have demonstrated academic improvement within your most recent semester completed.  Currently you are working towards reaching a 2.0 cumulative GPA.  You are being given the opportunity to continue to take classes because you demonstrated academic improvement.  You have earned one more semester towards raising your cumulative GPA and attaining good standing at AHC.

Need to Know:  At this status, you are restricted to 9 units. Since you have demonstrated academic improvement, you may apply for a California College Promise Grant Appeal to reinstate your tuition waiver.  See a counselor to complete the appeal. 

  Reinstated with Progress- A5

Reinstated Academic with Progress (A5)

Congratulations!  An A5 status results when you demonstrate academic improvement as a reinstated student.  This means you earned at least a 2.0 semester GPA and you are working towards regaining good standing.  You are being given the opportunity to continue to take classes because you demonstrated academic improvement.  You are now on your way towards regaining good standing at AHC.   

Need to Know:  At this status, you are restricted to 7 units.  If you would like to challenge yourself and take more units, you are required to see a counselor to complete a Plan of Action.  Since you have demonstrated academic improvement, you may apply for the California College Promise Grant Appeal to reinstate your tuition waiver.  See a counselor to complete this process.

Levels of Progress Probation

  First Progress Probation- P1

First Progress Probation (P1)

A P1 status results when you do not complete more than 50% of your cumulative attempted units with a grade and earn too many withdrawals (W), incompletes (I), or no pass (NP) notations.  You are encouraged to schedule an appointment with a counselor right away to analyze past academic performance and determine best practices to bring you back to good standing.  A counselor will ensure a plan is created to outline a clear course path towards your academic goal. 

Need to Know: You may potentially lose priority registration privileges including the California College Promise Grant (formerly known as Board of Governors Fee Waiver- BOG) if you advance to second progress probation.  Most likely, as a financial aid recipient, you were placed on warning and may lose your financial aid eligibility if you do not meet Satisfactory Academic Progress at the end of your subsequent semester.  We also encourage you to attend a Grades Matter Workshop to help you understand your academic standing.  You will learn strategies to get back on track and regain good standing with the college. 

  Second Progress Probation- P2

Second Progress Probation (P2)

A P2 status results when you do not complete more than 50% of your cumulative attempted units with a grade and earn too many withdrawals (W), incompletes (I), or no pass (NP) notations for a second semester in a row.  Schedule a counseling appointment right away to analyze past academic performance and determine best practices to bring you back to good standing.  A counselor will ensure a plan is created to outline a clear course path towards your academic goal

Need to Know:  At this status, you are restricted to 9 units and have lost priority registration privileges and the California College Promise Grant (formerly known as Board of Governors Fee Waiver- BOG). If you do not demonstrate academic improvement at the end of your third semester, you will be dismissed from the college and be required to sit-out for one semester, including summer if dismissed after spring.

Counselor Tip: If you complete more than 50% of your semester attempted units in your subsequent semester, you may continue to enroll at AHC without interruption since you demonstrated academic improvement

  Progress Dismissal- P3

Progress Dismissal (P3)

Unfortunately you have been dismissed from the college.  A P3 status results when you do not complete more than 50% of your cumulative units with a letter grade for a third semester in a row.  You are now required to sit-out for one semester, summer an winter do not count.  If you were already enrolled in the next semester, you will be administratively dropped from all of your classes by the Office of Admissions and Records. 

Need to Know:  After you have sat-out for one semester at AHC, you may reapply for reinstatement for a future semester.  If approved, you will be allowed to take courses under the conditions of your reinstatement contract.  Ensure you have an updated student education plan in DegreeWorks for your current academic goal prior to submitting a reinstatement application and you have attended a Grades Matter Workshop.

  Reinstated with Progress- P5

Reinstated with Progress (P5)

Congratulations!  A P5 status results when you demonstrate academic improvement as a reinstated student.  This means you completed more than 50% of your semester units and you are working towards regaining good standing.  You are being given the opportunity to continue to take classes because you demonstrated academic improvement.  You are now on your way towards regaining good standing at AHC.    

Need to Know:  At this status, you are restricted to 7 units. If you would like to challenge yourself and take more units, you are required to see a counselor to complete a Plan of Action.  Since you have demonstrated academic improvement, you may apply for the California College Promise Grant Appeal to reinstate your tuition waiver.  See a counselor to complete this process.

 

Reinstatement

After siting out for one full semester (summer and winter do not count), you may apply for reinstatement.  If you wish to be reinstated, you are required to complete a reinstatement application. Once your application is complete, next step is to meet with a counselor on a walk-in.  A counselor will review your application and verify you are ready to come back. The application is then reviewed by the probation committee for a final decision. If you provide reasonable assurance that you are prepared to succeed, your reinstatement application will be approved under certain conditions listed on the reinstatement contract. The deadline to submit a reinstatement application for a specified semester is available below.  The reinstatement application may be downloaded below or you may obtain a copy from the Counseling Department.

Reinstatement Application PDF 

Reinstatement Application Deadlines 2018-2019
Summer 2018 classes May 25, 2018
Fall 2018 & Term 1 classes August 3, 2018
Term 2 classes September 28, 2018
Winter 2019 classes November 30, 2018
Spring 2019 & Term 3 classes January 4, 2019
Term 4 classes March 8, 2019


The deadline to submit a reinstatement application is also printed in our college academic calendar.

Reinstatement Appeal

The Probation Committee reviews each reinstatement application submitted to the counseling department and the Dean of Student Services acts on appeals in the event a student is denied reinstatement and is requesting additional consideration.

Most Common Questions about Academic Standing?

  What goes into calculating academic standing?

Only grades eared at AHC will go towards determining your academic standing.  We do not use grades from other colleges/universities to determine your academic standing.  So if you were on probation at another college, we will not use those grades to determine your academic standing. 

Counselor Tip: If you wish to alleviate substandard grades from your AHC GPA, please talk to a counselor about Academic Renewal.  This process  allows a counselor to alleviate substandard grades from your AHC GPA.  Also, if you failed a class at AHC, then pass the exact same class at another college, please talk to a counselor about Reciprocity.  This process will allow a counselor to alleviate your substandard grade from your AHC transcript to improve your cumulative GPA.  

  What is the difference between academic and progress probation?

Academic Probation refers to your cumulative GPA.  Whenever your cumulative GPA falls below a 2.0, you will be placed on academic probation.  Progress Probation refers to your cumulative attempted units versus your cumulative completed units.  Whenever you fail to complete more than 50% of your cumulative attempted units, you will be placed on progress probation.  Students placed on progress probation earn too many “W” (withdraw), “NP” (no pass), and “I” (incomplete) notations on their transcript. 

  Do my transcripts live forever?

Your college transcripts are official.  They will follow you as you apply for colleges and even jobs.  This is why it is so important to take your academic standing serious.  Always ensure your grades are correct at the end of each semester.  You only have 90 days to challenge your grade with your instructor.  After 90 days, your grades are final and cannot be changed. 

  I am only taking classes for personal interest.  Can my probation status be cleared?

 

Our good standing policy applies to all students not matter their educational pursuits. 

Grades Matter Workshop

The Counseling Department has developed a "Grades Matter Workshop" to help you understand your academic and/or progress probation standing.  You will learn strategies to get back on track and regain good standing with the college.  The workshop will also cover the consequences of being on probation such as unit limitation, financial aid eligibility, and priority registration.  If you received an email probation notification, you are strongly encouraged to attend the workshop.  

 

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Last Modified Jul 10, 2018